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Job Details

Purchasing Clerk

Company name
PrideStaff Financial

Salary
14.00

Location
Sanger, CA
1 hit(s)  

Profile

Purchasing Clerk

Local publishing company in Sanger is looking for a full time Purchasing Clerk to manage one of their largest clients.

This position requires individuals to learn and move quickly. On a daily basis, this position will be juggling to work with customers, vendors, orders and emails. Excellent customer services and a positive attitude is a must have in order to succeed in this position.

Preferred Skills

Intermediate skills in Microsoft Excel

Experience with Sage software

Keyboard shortcut skills

Purchase Order experience

Monthly Responsibilities

Process monthly laydown orders (365 locations) in spreadsheets, then importing the spreadsheets into Sage

Confirming new title information with publishers (vendors)

Sending purchase orders to publishers

Create monthly laydown planners (what each store is scheduled to receive) to each regional buyer (11 regions)

Follow up with 11 buyers on getting the monthly orders

Printing invoices and picking sheets once orders are processed in Sage

Making sure stock arrives on time from vendors

Returns

Work with the returns team to make sure the paperwork they receive in customer returns is the correct paperwork

Make sure client quantities returns match quantities on our Credit Memo

Make sure CM totals are correct and everything returned is listed

Stores should also include the UPS tracking number for each box they send back to us on the credit PO.

Receiving

Print all Purchase orders and receiving papers for Receiving manager

When stock arrives in our receiving, do a Receipt of Goods in Sage

Making sure discounts, retail prices, quantity ordered matches our purchase orders

Receipt of Invoice

Matching vendors invoices and to receipt of goods

Entering vendor invoices into Sage

Making sure discounts, retail prices, quantity ordered matches our purchase orders

Book Signings

Make sure there’s an PO from client for book signings

Order books to make sure they arrive on time for events

Special Orders

Fill order as quickly as possible

Respond back to customer if stock is available

Create purchase orders to vendors if needed

Follow up with vendors to make sure stock arrives on time

Do receipt of goods when stock arrives

Process order in Sage manually or through an import in excel

Manual Invoice Reversals

Reversing invoices in Sage

Reserving credits in Sage

Emails and Phone Calls

Responding to customers via email and phone

Maintaining emails daily

Responding to vendors via email and phone

PDF invoices and tracking information to customers on orders if requested

PDF invoices and credits to customers if requested

Issuing Call Tags/RS Labels to Customer

Working with the shipping team to make sure customers receive their call tags/RS labels via phone or email

Following up with our team if the call tags/RS labels are not sent

Understanding Shipping Carriers

Being able to distinguish tracking numbers from various shipping carries (i.e, UPS, FedEx, Expo Logistics and many more shipping carriers).

Company Profile
The PrideStaff Financial® team comes to the table with a variety of skills and experiences. Each consultant is dedicated to a single set of values, which are built around our Mission as a company. For small and large clients, major and minor markets, and candidates of every level, our commitment remains the same. Our Mission: Consistently provide client experiences focused on what they value

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