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Job Details

Procurement Officer County - Employee Benefits

Company name
Office of the Legal Defender - Maricopa County

Location
Phoenix, AZ

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Profile

Description

Benefits

Questions

Position Overview

The Procurement Officer provides advanced procurement services associated with the acquisition of commodities, services, design, construction, reconstruction and/or remodel of county facilities including professional services etc. in a manner that maintains compliance and the highest ethical standards. This position is specifically responsible for the procurement of employee health care benefits and related benefit services. 

Position Qualifications

Minimum education and/or experience:

Bachelor's Degree in Public Administration, Finance, Business Administration, or a related field and two (2) years of experience in a professional capacity involving the procurement or administration of contracts for employee healthcare benefits, wellness services, and/or other benefit related services.

Specialized training, certifications, and/or other special requirements:

N/A

Knowledge, skills, and abilities:

Knowledge of:

The principals of public procurement and general business concepts. The operation of standard office equipment, including a personal computer using program applications appropriate to assigned duties.

Skill in:

Making mathematical calculations and drawing logical conclusions. Using complex financial software. Planning, scheduling, prioritizing and reporting for time-sensitive schedules dictated by multiple projects.

Ability to:

Deal tactfully and establish effective relationships with both internal and external customers. Effectively negotiate with suppliers and consultants to obtain the best possible value for commodities and services. Make purchasing decisions and recommendations based on public procurement law, rules and regulations.  Work independently with minimal supervision on a continuous basis. Establish and maintain effective working relationships with other employees, vendors, the public, and others. Communicate effectively, verbally and in writing, and lead formal and informal meetings.  Maintain a professional demeanor during stressful situations. Work as part of a team to deliver special projects.

Preferred education and/or experience:

Five (5) years of experience in procuring or administering contracts for healthcare benefits and related services. Two years of purchasing experience in a public sector environment. 

Preferred training, certifications and/or other special requirements:

CPM, CPPB, or CPPO required within 3 years of hire date. 

Working conditions:

Fast paced office environment with frequent interruptions; constant deadlines; handling multiple tasks; teamwork; working in close physical proximity with others, including other departments and public.

Essential Job Tasks

Reviews and analyzes complex procurements in a variety of commodity and service groups; determines appropriateness of request, researches various commodity and service markets for current specifications, job duties, and market conditions and trends in pricing.  Procurement of employee benefits and wellness services and programs – including medical, pharmacy, behavioral health, dental, vision, short term disability, life insurance, systems, and other voluntary benefits.  Coordinates with user departments and/or project Managers to facilitate/develop procurement requirements and specifications for solicitations. Prepares and issues formal solicitations including Invitations for Bid, Requests for Proposals, and Requests for Qualifications, Design-Build, Construction Manager at Risk, etc.  Conducts public pre bid/proposal conferences and public solicitation openings and serves as chairperson/facilitator for evaluation meetings and requesting Best and Final Offers.  Negotiates contract terms and conditions, awards contracts, and monitors vendor performance; reviews department's or vendor's request for changes to contracts and presents justification for or against changes.  Evaluates responses to solicitations based on vendor qualifications, price and conformance requirements, uses economic and statistical data to evaluate total cost of ownership.  Issues formal determinations such as Notice to Cure, Notice of Cancellation, etc. as required by law. Provides recommendations and advice regarding legal determinations pursuant to applicable statutes and Maricopa County Procurement Code;  Develops and manages centralized, enterprise level contracts including requirements analysis, evaluation, determination and approval of change orders and/or contract amendments.  Identifies opportunities to leverage economies of scale through statistical spend analysis.  Monitors and evaluates contractor performance, contract renewals and addresses contractor deficiencies, resolves conflict and disputes between using agencies and contractors.  Keeps abreast of current and rapidly changing trends in employee benefits that impact contracting, services, cost and fees, and procurement. 

Selection Procedure

The Maricopa County Human Resources Department reserves the right to admit to the exam process only those candidates considered to be the most highly qualified.  Those selected will be scored based on evaluation of listed education and experience.  The hiring authority will interview and select the successful candidate from a pool provided by Human Resources.

Maricopa County offers a Total Compensation Package that includes competitive salaries

and a comprehensive, affordable benefits package

. High value is placed on employee well-being and meeting the needs of our employees and their families. Our benefits package is comprised of traditional benefits like medical, prescription, dental, vision, and other health benefits. Employees are supported by various wellness programs including classes, coaching, and fitness center opportunities. Our generous benefit options are some of the best in Arizona and just one of the unique advantages of working for Maricopa County. Below is a representative listing of typical benefits received by most full-time employees.

Holidays and Leave

Maricopa County observes ten paid holidays per year. Most County employees accrue vacation (starting at three weeks per year for full-time employees) and sick leave (starting at one hour for every 30 hours worked for all employees). Employees also receive paid leave for other needs such as jury duty, civic duty, and bereavement.

Medical, Prescription, Behavioral Health, Dental, Vision, and Flexible Spending Accounts

We understand how important health, oral hygiene and vision are to maintaining a good quality of life. We also know our employees want to have the freedom to choose plans to best meet their needs. Eligible employees may choose from four medical plan options, an HMO, PPO, and two HDHP (High Deductible Health Plans) with a health savings account. When employees enroll in medical coverage, they are automatically enrolled in prescription and behavioral health coverage as well. There are three dental plans from which to choose, two PPO plans and a pre-paid dental plan that functions like an HMO. As is the case with medical, the plans range in cost, flexibility, and network of providers. The vision plan provides employees and their covered dependents access to routine vision services and materials, including an annual eye exam. For those who wish to set aside pre-tax dollars to pay for eligible healthcare and dependent care expenses, the flexible spending accounts are suitable for that need.

Life and Disability Insurance

Because life sometimes takes unexpected turns, the County offers life insurance coverage to help employees and their loved ones in the event of death. Basic life and basic accidental death & dismemberment insurance equivalent to one times an employee's annual base salary is provided at no cost, with the option for employees to purchase additional coverage including spouse and child life insurance. Disability insurance is available to replace a portion of an employee's salary should they experience a short-term illness or injury.

Retirement

Eligible employees are covered by one of several State-sponsored retirement pension plans, including the Arizona State Retirement System (ASRS) and the Public Safety Personnel Retirement System (PSPRS). Additionally, there's the option to contribute to a 457b deferred compensation retirement savings plan that provides employees with a variety of investment opportunities. For those employees who retire from the County and from their retirement system, and have accrued 1,000 or more hours of sick leave, the County makes a $10,000 contribution to a Post-Employment Health Plan set up on their behalf to be used for payment of eligible out-of-pocket healthcare expenses.

Group Legal Plan

Maricopa County offers employees group discounts to purchase coverage for legal services such as adoptions, family matters, wills and trusts.

Wellness and Ergonomics

Maricopa County's

Wellness Works

program promotes health and wellness for employees and their families by focusing on physical activity, good nutrition, self-care and stress management. Maricopa County offers eligible employees a wellness incentive for completing a health assessment, being tobacco-free, and integrating health and well-being activities into their lives. By meeting a set of criteria, employees and their families can get reimbursed for participating in a Weight Watchers Program. On-site fitness facilities and fitness classes are provided to employees at various locations around the County. Employees and their families also have the opportunity to receive a discounted fitness club membership at LA Fitness. Employees have access to smoking cessation programs and health-related classes on various topics including nutrition, exercise and stress management. Employees located downtown benefit from an onsite pharmacy and clinic. Every fall, flu vaccines are offered to employees at various County locations. The Ergonomics team at Maricopa County works to assist departments and employees in preventing and alleviating pain and discomfort associated with the work environment. They provide guidance on the proper approach to workstation set-up, as well as ergonomic trainings and individual ergonomic evaluations.

Employee Assistance Program (EAP)

When employees and their families are faced with personal issues, confidential, short-term counseling and referral services are available to them at no cost.

Employee Discounts

Maricopa County subscribes to a service association which provides employees with volume discounts for sporting events, entertainment, and many other services.

Commute Options Program (COP)

Maricopa County provides free Valley Metro passes for the bus and light rail systems; a vanpool subsidy is also provided. Employees can decrease stress, decrease wear and tear on their vehicle and help the environment all at the same time.

New Employee Orientation (NEO)

NEO provides new employees with information about Maricopa County such as: history, organizational structure, Merit Rules, County policies and procedures, County pay system and benefits and employee programs.

Rewarding Ideas/Employee Suggestions

Employees are provided with incentives to generate ideas for improvements that result in cost reduction through increased efficiency and productivity, improved processes and procedures and elimination of duplication and waste. Our employees' ideas could put money in their pocket!!

Tuition Reimbursement

To promote Maricopa County's long term employee retention objectives, our employees are eligible to receive financial assistance to continue their education, help make them more productive, enhance their job performance, and equip them to pursue new opportunities within County government.

To learn more about the County's generous benefits, visit the Maricopa County Employee Benefits and Wellness

website.

01

Prior to hire, background investigations are conducted on candidates for positions. All information contained in your online application MUST be accurate, including but not limited to criminal history, education details, and employment details. Incomplete or inaccurate information contained in your online application may delay the background investigation process, or result in your removal from employment consideration. Your resume is NOT a substitute for the information requested in the online application.

By checking this box, I confirm that I have reviewed all information provided in my online application and believe the information to be complete and accurate to the best of my knowledge.

02

Please identify your highest level of education COMPLETED. IMPORTANT: LIST ALL EDUCATION IN THE APPLICABLE SECTION OF THE APPLICATION. Please indicate type of diploma/degree, college major/minor, and name of institution. If you did not complete a degree program, include your high school diploma/GED information, as well as the number of college semester/quarter hours completed. NOTE: Failure to provide complete information will likely result in the disqualification of your application.

Doctorate

Master's degree

Bachelor's degree

Associate's degree

Technical school (non-Associate's degree)

High School diploma or GED

Less than a High School diploma or GED certificate

03

Do you have a Bachelor's Degree in Public Administration, Finance, Business Administration or a related field?

Yes

No

04

Please identify your years of experience in procuring or administering contracts for healthcare benefits and related services.

6 or more years

5 or more years but less than 6 years

4 or more years but less than 5 years

3 or more years but less than 4 years

2 or more years but less than 3 years

Less than 2 years

No experience

05

Please identify your years of purchasing experience in a public sector environment.

4 or more years

3 or more years but less than 4 years

2 or more years but less than 3 years

1 or more years but less than 2 years

Less than 1 year

No experience

06

Are you willing to accept a position with the following working conditions? Fast paced office environment with frequent interruptions; constant deadlines; handling multiple tasks; teamwork; working in close physical proximity with others, including other departments and public.

Yes

No

Required Question

Agency

Maricopa County

Phone

602-506-3755

Website

https://jobs.maricopa.gov

Address

301 W Jefferson

Suite 200

Phoenix, Arizona, 85003

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Company info

Office of the Legal Defender - Maricopa County
Website : http://www.maricopa.gov/legaldefender/

Company Profile
The Maricopa County Office of the Legal Defender provides court appointed counsel in criminal, dependency and severance cases. This site is designed to provide information about our office along with resources for clients, family members and the general publ - See more at: http://www.maricopa.gov/legaldefender/#sthash.1cAmwRa7.dpuf

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