The Buyer reports to the Director of Purchasing and works closely with the company Co-Founders and Project Managers. This position sources and buys unique, special order, or one-of-a-kind high-technology equipment and supplies at the lowest costs. Responsibilities include locating the best goods and services, choosing suppliers and vendors, and negotiating purchase prices and contracts.
Promptly attend to procurement requests in online procurement queue
Create, maintain and manage purchase orders in database
Update/maintain procurement records, such as items or services purchased, costs, delivery, product quality or performance and inventories.
Perform quick yet thorough research on the commodity or service to be purchased
Identify and locate products for purchase. Items most typically sourced include:
Audio/visual systems and components
Multimedia development and display systems
Computer hardware and components
Machine shop equipment and supplies
Theatrical equipment and supplies
Electrical, electro-optical, electro-mechanical and electronic systems
Inquire, examine, and test, as needed, to make the best selection decisions
Identify/contact vendors to obtain product or service information, such as price, availability, and delivery schedule
Prepare purchase orders and bid requests
Review bid proposals and negotiate contracts within budgetary limitations and scope of authority
Provide outstanding service to our internal customers/project managers and peers
Build and maintain successful relationships with a broad array of vendors
Discuss defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
Coordinate with Accounting on invoice approvals
Review and maintain know
ledge of contracts, bids, proposals, vendor agreements, dealer arrangements and OEM contracts.
Drive the effectiveness and efficiency of our purchasing process. Be a problem solver, make recommendations and be flexible.
Coordinate with mailroom on deliveries
3-5 years of purchasing experience in technology environment (preferably fast-paced with tight project deadlines)
Strong purchasing systems and process knowledge and expertise
Excellent negotiation skills and track record of cost savings
Deep sourcing experience with specialty, high value, low volume items, (preferably in a rapid prototyping R&D environment)
Ability to understand and articulate the requirements and specifications of purchasing requests and engage effectively with vendors
Strong teamwork and customer interface skills
Experience with Costpoint 7 is preferred
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