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Job Details

JobID 781 : Purchasing Agent

Location
Ft Mitchell, KY

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rnMonday through Friday 7:30 am - 4:00 pm
rn
rnJOB TITLE:
rnPurchasing Agent
rn
rnQUALIFICATIONS:
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rnAny combination equivalent to: Formal Training in accounting or business administration or related field and/or three years increasing responsible government purchasing experience including one year in a computerized purchasing environment.
rn
rnREPORTS TO:
rnAssistant Superintendent, Executive Director, or designee
rn
rnJOB GOAL:
rnTo ensure that district resources are used effectively and in accordance with statutory requirements.
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rnBASIC FUNCTION:
rnPlan, organize and coordinate the purchasing function; process bids to purchase materials, equipment and services; assure that District purchases are made in accordance with applicable laws, codes and policies; train, assign and supervise the work of assigned personnel; perform a variety of purchasing-related special projects.
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rnPERFORMANCE RESPONSIBILITIES:
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rnDirects, reviews, and evaluates the daily activities of the purchasing function; reviews and assures that District purchases are made in accordance with applicable laws, codes and policies.
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rnPerforms auditing duties relating to vendor pricing and discounts on list price bids.
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rnReviews requisitions and determines proper sources of supply; performs or delegates buying assignment, conducts bid openings and recommends awarding of purchase contracts.
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rnEnsures internal controls are followed with regard to Requisition/Purchase Order Approval.
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rnProcesses purchase orders to vendors, staff and the Accounting Department.
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rnPerforms complex and technical purchases of services, materials, equipment and supplies; prepares legal bid documents and formulates specifications in compliance with established requirements; assists District schools and departments with large purchase requests.
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rnPerforms product research, testing and evaluation to determine best buy for price and satisfaction of purchase specifications; performs and follows up on special projects and research as assigned.
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rnDevelops coordinates and conducts in-service training to District personnel on laws, regulations and District policies and procedures related to purchasing; communicates with District administrators to resolve issues and improve the purchasing function.
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rnAssures the timely follow-up and expediting of deliveries of District orders.
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rnAssures maintenance of current and adequate bidders lists and vendor files; assures timely and accurate production of reports and annual purchasing calendar; assures proper maintenance of files in accordance with established record retention policies.
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rnMaintains vendor lists for assigned items; contacts vendors for clarification of issues related to product availability, prices, timing and specifications.
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rnCommunicates with accounting to assure proper funding amounts, account numbers, authorization and payment; provides and receives information on purchasing-related matters with accounting, warehouse, other District personnel and vendors.
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rnAssists other personnel in purchasing duties.
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rnPrepares and maintains a variety of related records, lists and reports.
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rnCoordinates all out-sourced printing for the District.
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rnInputs/updates District part numbers for line item commodities purchased by District.
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rnSupports Maintenance staff concerning purchasing, invoicing issues and work order entry.
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rnPerforms related duties as assigned.
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rnLENGTH OF CONTRACT: 230 days Pay Grade 13
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rnEVALUATION: Performance of this job will be evaluated annually by an Assistant Superintendent, Executive Director, or designee
rn.
rnAPPROVED: 11/20/95
rnREVISED: 05/16/05
rnREVISED: 06/01/15
rn
rn
rn ,DistrictInfo:{Id:29953,Name:**MEMBERS ONLY**SIGN UP NOW***.,Location:{Street:1055 Eaton Dr,Street2:,City:Ft Wright,State:KY,Zip:41017},URL:****781 : Purchasing Agent,AgeStr:Yesterday,DistrictId:0,SchoolName:District Wide,DistrictName:**MEMBERS ONLY**SIGN UP NOW***.,ClosesDate:Not Provided,HighNeedsStr:null,JobType:{Id:520,SubTypeId:520,Name:Other,SubTypeName:,IsSelected:false},JobTypeStr:Classified - Professional,JobLocationStr:null,Distance:0.0,UserJobState:0,UserDistrictState:0,SearchRanking:0}

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